If you decided to outsource the scanning of your medical records, one of the principal activities is to choose a trusted and reliable document scanning company. Finding a company that can give great, reliable, quick and accurate service isn't generally simple. Indeed, the most troublesome part is to decide which choice criteria to utilize and which questions to inquire.
It isn't just about the cost and nature of scanning, in spite of the fact that they should fundamentally be considered. It is likewise about the risk of presenting your archive to the wrong company. Here are some helpful guidelines.
Streamlined Scanning Process: The merchant you select must have an unmistakably characterized, transparent scanning process. This is a likeness a well ordered guide of how they handle each scanning project. This procedure must in a perfect world cover the accompanying advances: archive pick-up; transportation and intake at scanning facilities; document scanning; document preparation; metadata and image delivery; indexing and classification; certified destruction.
Reputation: It abandons saying that you should just endow your patient file archive to a Medical Records Scanning Seattle company with fantastic reputation in the healthcare area and strong involvement in scanning medical records. The company and its management group must be regarded in your industry and must have various, trustworthy healthcare references.
Quality: Ensure that document scanners and technology your merchant uses can ensure the most astounding possible image quality. Ask what specific devices are utilized, as well as what they really do. A couple of red flags concerning data misfortune: finish deletion (instead of expulsion) of clear images and scanning just in dark or-white or just in shading (rather than both).
Critical Requests Handling: Enquire how the merchant intends to handle your
earnest scanning or physical delivery requests. In the event that you require a specific file to be scanned immediately or physically delivered, what is the procedure and time allotment? In what manner will you make such requests and how might you track their status? Actually, you must be capable get an update on the status of any document/file in your archive at whenever and progressively.
Protection and Security: Ensure that seller facilities have strict physical access controls and are appropriately protected by present day alert and fire discovery systems. Enquire about how they protect your files amid transportation and whether they have sealed capacity. Evaluate their IT infrastructure for preparing capability and make inquiries about data security and confidentiality.
Certified Destruction: Experienced suppliers will dependably devastate your documents as per industry regulations for certified destruction so you can rest assured that your files will never wind up on public waste destinations. If they perform destruction themselves, they should be certified. In the event that they work with a destruction company, they should demonstrate that they played out their due diligence. A certified destruction certificate is an unquestionable requirement.
Qualified Staff: Vendor work force must be appropriately prepared and experienced (in a perfect world, in handling medical files). Guarantee that your merchant's staff are bound by a non-exposure understanding and had experienced an individual verification and Records Management. They should likewise be prepared in matters related to protection, security and handling of confidential files. It would not hurt to request their CVs also.
