The Right Document Imaging Style

 The digitization of their documents has become a common practice in companies and organizations of all types, the objective being to promote dematerialized exchanges and facilitate their management (sorting, archiving, restitution). To learn more about this technique, the DOCaufutur blog contains many articles on tools and methods for professional electronic document management.

Optimize document management

In the professional sector, document management is one of the most tedious and time-consuming tasks to be carried out by manual methods. It can involve several people, especially if the number and type of documents to be taken care of is high. It also requires specific organizational skills as well as a well-thought-out strategy. For Document imaging this is important.

The arrival of document digitization techniques on the one hand and the large number of document management software now available on the market on the other hand, however, have made it possible to facilitate the handling of the various documents of companies, organizations and communities. Software tools make it possible to reduce production, processing and archiving time by automating these operations, while limiting the risk of error.

Why choose document scanning?

The document scanning is now the most recommended solution for enterprises who are juggling many documents (contracts, invoices, purchase orders, bank statements, publications, etc.). This method indeed offers undeniable advantages for the management of documents, from their acquisition to their archiving, including their processing. The automation of all or part of the tasks of production, monitoring, processing, storage and distribution of documents allows companies to save time and save on staff and the purchase of paper in large quantities. .

The use of digital files rather than paper documents offers a significant gain in productivity for companies. Thanks to the Internet, employees gain mobility by having access to information that is useful to them at any time, regardless of the terminal used (computer, tablet, smartphone). The document scanning simplifies the exchange of files, and staff can work together regardless of physical distance.

Aperture Cards Usages for You Now

 

Documents larger than A4 (such as A3, B4, and double letter) can be scanned with the ScanSnap using the optional transparency. Insert a document folded in half into the transparency and scan it to automatically merge the images on both sides of the document. In case of the Aperture cards this is very true.

·        Note that you can load multiple transparencies to scan them simultaneously with the ScanSnap.

·        Open the ADF paper chute (cover) of the ScanSnap to turn it on.

·        Opening the ADF paper chute (cover)

·        Extend the ADF paper chute extension and delivery tray (cover).

·        Extension deployment

·        Configure the settings for a profile.

·        Click the [Scan] button in the upper left corner of the ScanSnap Home Main Window to display the Scan Window.

Windows

·        If the main window is not already displayed, see Displaying the Main Window.

·        When you create a profile click on Add profiles.

·        From the list of templates in the [Add New Profile] Window that appears when you click Add profiles, select a template profile and change the settings.

·        From the list of profiles, select a profile whose settings you want to change.

If you specify [Auto Select] in the [Paper Size] section, an optimum size is automatically selected from the standard sizes available in [Paper Size]. Note that depending on the document, the image size may be reduced from that of the original document.

When [Automatically detects the document type "Documents", "Business Cards", "Receipts" or "Photos" and scans the document with the appropriate scan settings] is selected for [Document type detection] in the settings for a profile, document type detection may fail if the size of an image to be saved is smaller than the document size.

If the scanned document type is different from that of the content data record displayed in the main window of ScanSnap Home, change the document type of the content data record.