Understand the Options for digital archiving

 

Digital document archiving is the ideal solution for storing, securing and quickly consulting your documents.

Archiving then concerns all companies and must be well supervised. With new technologies, many documents have become dematerialized, giving way to digital format. We therefore speak of digital archiving. But as with the paper version, sensitive digital documents require special management.

To do this, invoices, payslips, bank statements, purchase orders, contracts, etc. must be kept safely but must also be easily found. Their archiving is therefore essential.

Would you like more information on the digital archiving of your documents? Do not hesitate to contact our team. Go for the digital archiving process in this case.

Electronic archiving must guarantee the authenticity and integrity of the data, in other words it must guarantee the traceability of the data and they must not be modified. It must also guarantee the durability of the data: they must remain legible and accessible and finally, security must be certified: the archiving system chosen must prevent the loss or theft of documents.

Differentiate clearly between digital backup and archiving

Backup and archiving are two concepts that are often confused in companies, but there is a distinction to be made between these two terms.

The backup mainly concerns the data still used within the company. It consists of duplicating this data in order to restore it in the event of failure or computer failure. Thus, even in the event of a technical problem or human error, the company's activity is not interrupted. It is therefore a backup copy.

On the other hand, archiving applies to data which no longer needs to be used but which could need to be consulted later for legal reasons. The original data is archived, not copies.

Archiving management

In order to comply with the law or for reasons of confidentiality, sensitive documents may be kept in a secure storage space, called an electronic safe. This space is accessible via the internet and allows electronic documents to be stored in different formats. Depending on the services offered, it can be free or paid.